The hardest emails to answer are rarely the long ones. They are the messages with four questions, a request buried in the third paragraph and a tone you need to match. The Email Reply tool is an AI email reply generator built for that. You paste the email you received and add the points your answer must make, then it drafts a reply that covers all of it.
The reply opens with a Re: subject line, greets the sender by name and answers each question and request in the order it was asked. When it needs a decision or a fact you did not give, such as a date or a price, it leaves a placeholder in square brackets instead of choosing for you. It matches the formality of the original email and ends with a clear next step.
Email Reply belongs to the Email family. To start a new conversation instead, use the Email Generator.
What you get
- A subject line written as Re: followed by the original subject
- A greeting that uses the sender's name
- An answer to every question and request, in the order the sender wrote them
- Placeholders such as [confirm date] wherever a decision is still yours to make
- A body of about 60 to 180 words, with a next step, a sign-off and [your name]
What you fill in
- Replying to optional
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Name of the person who wrote to you, e.g. Paolo Ferri
- Email subject optional
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e.g. Quote request for the new website
- Email you received and your points optional
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Paste the email you received. Then add the points your reply must include, e.g. yes to the meeting, Friday works, I will send the file by Monday.
How to use it, step by step
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Fill in Replying to and Email subject
Write the sender's name and the subject of their message, which becomes the Re: line of your answer.
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Paste the email and add your points
In Email you received and your points, paste the full message, then list what your reply must say, for example yes to the meeting, Friday works, file by Monday.
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Choose language and tone, then generate
The reply is written in the output language you select, even if the original email is in another language.
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Fill the placeholders and send
Replace every bracketed placeholder with the real detail, then paste the reply into your email client.
Example, input and output
Input
- sender_name
- Paolo Ferri
- subject
- Quote request for the new website
- message
- Email received: Hi, could you send a quote for a five-page website? We would also like to know your timeline and whether you handle hosting. Points: quote attached by Thursday, timeline about six weeks, hosting yes.
Output
Hi Paolo,
Thank you for getting in touch about your new website.
I will send you a detailed quote for the five-page site by Thursday. A project of this size usually takes about six weeks once we agree on content and design.
Yes, we can also take care of hosting, and I will include the options in the quote.
Would a short call on [day and time] help to go through it together?
Best regards,
[your name]
Illustrative example written by the editorial team to show the expected format.
Tips for better results
- Paste the whole email, not a summary. The tool can only answer the questions it can see.
- Write your points as short decisions, such as yes, no, Friday or by Monday. The tool turns them into full sentences.
- To decline something, say so in your points and add the reason you are willing to share.
Who uses it, and for what
Freelancer answering a new client
Reply to a quote request about price, timing and scope, without missing any of the three.
Office manager handling supplier emails
Answer delivery questions point by point, with a placeholder where the warehouse still has to confirm a date.
Team lead replying to a colleague
Turn a few quick notes into a polite answer that confirms what was agreed and names the next step.
Limits and good practice
- The tool does not connect to your inbox. It does not read, send or file your emails, you copy the reply yourself.
- It never invents prices, dates or commitments. Anything you did not provide stays as a placeholder to fill in.
- Check names, figures and promises before sending.
Frequently asked questions
How do I reply to an email professionally?
Answer every question the sender asked, in the order they asked it, match their level of formality and end with a clear next step. Keep it short and do not commit to details you have not confirmed. The Email Reply tool follows these rules and leaves placeholders for open decisions.
What should I paste into the email field?
The full email you received, followed by the points your reply must include, separated by a line such as My points. The more precise your points, the less you will edit afterward, because the tool uses only what you write and never fills gaps with guesses.
Can the tool reply in a different language from the original email?
Yes. The reply is written in the output language you choose in the settings, even when the email you paste is in another language, for example when a supplier writes in English and you prefer to answer in Italian. Names of people and brands stay exactly as written.
Why does my reply contain text in square brackets?
Those are placeholders. The tool adds them when your reply needs a fact or a decision you did not provide, such as a date, a price or a meeting time, so it never commits you to something. Replace each one before you send the email.
Does Email Reply send the email for me?
No. It writes the text of the reply, nothing else. You copy it into Gmail, Outlook or any other email client, check it and send it yourself. To try it, create an account. Each generation uses credits from your plan, as shown on the pricing page.
Try it in your workspace
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Sign in or create a free account, the tool opens in your workspace.