Some emails take two minutes to think through and twenty to write. The AI Email Generator handles the writing. You give it a subject and a few notes, and it returns a complete message, with a subject line, a greeting, the purpose in the first sentence, the key points in short paragraphs and one clear request or next step.
It is the general-purpose tool of the Email family, for messages that do not fit a template, such as moving a meeting, asking a supplier for a quote or chasing a colleague for a document. For recurring formats there are dedicated tools, like Follow-up Email, Cold Email and Email Reply.
The tool matches formality to the recipient you describe, keeps the body to about 80 to 200 words unless your notes need more, and never fills gaps with invented facts. A missing price or date becomes a placeholder like [price].
What you get
- A subject line of up to 60 characters, or your own subject kept if it already works
- The purpose of the email stated in the first sentence
- Key points in short paragraphs and one clear request for the reader
- A fitting sign-off with a [your name] placeholder
- Placeholders in square brackets for any essential detail missing from your notes
What you fill in
- Subject or topic optional
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e.g. Moving our call to Thursday
- What the email should say optional
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Who it is for, why you are writing, the key points, any dates or figures, and what you want the reader to do.
How to use it, step by step
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Write the subject or topic
A working subject is enough, such as Moving our call to Thursday. The tool keeps it if it works, or proposes a clearer one.
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Add your notes
Who the email is for, why you are writing, the key points, any dates or figures, and what the reader should do. Rough notes are fine.
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Choose language and tone of voice
Write your notes in any language and pick the language of the email in the settings. Formality follows the recipient you described.
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Generate and send from your inbox
Copy the version you prefer into your email client, fill any placeholder, add your name and send.
Example, input and output
Input
- subject
- Moving our call to Thursday
- description
- To Laura Bianchi, client. Our call on Tuesday at 10:00 about the website launch. I have a conflict, propose Thursday same time. Agenda unchanged: final page review and launch date. Ask her to confirm by Monday.
Output
Hi Laura,
I need to move our call about the website launch, planned for Tuesday at 10:00, because of a conflict on my side. Could we meet on Thursday at the same time instead?
The agenda stays the same. We will go through the final review of the pages and agree on the launch date.
Could you confirm by Monday whether Thursday works for you?
Best regards,
[your name]
Illustrative example written by the editorial team.
Tips for better results
- State the action you want in the notes, such as confirm by Monday.
- Describe your relationship with the recipient, client, supplier, manager or new contact. The tool sets formality from it.
- If you are answering a message you received, use Email Reply, which works from the original email.
- Save company and product details in Brand Voice so you do not repeat them in every brief.
Who uses it, and for what
Freelancer managing several clients
Reschedule calls, confirm a job's scope or ask for missing materials without losing the morning on wording.
Small business owner writing to suppliers
Ask for a quote, confirm a delivery date or flag a problem with an order, with the request in the first lines.
Professional writing in a second language
Write the notes in your own language and get the email in English or another language chosen in the settings.
Office manager sending internal updates
Turn a list of changes, dates and actions into a short message colleagues can read at a glance.
Limits and good practice
- The tool writes the text. It does not send emails, connect to your inbox or read earlier messages in a thread.
- It knows nothing about people or companies beyond your notes. Check names, dates and figures before sending.
- Each email you generate uses credits from your plan, and so does every new version. See pricing for what each plan includes.
Frequently asked questions
What kind of emails can the AI Email Generator write?
Any email you can describe in a few notes, such as rescheduling a meeting, asking for a quote, confirming an order or updating a colleague. For cold outreach, follow-ups, newsletters and replies, the dedicated tools in the Email family give more focused results.
Does it write the subject line too?
Yes. Every email starts with a line labeled Subject, up to 60 characters long. If the subject you typed already works, the tool keeps it, otherwise it proposes a clearer version that tells the reader what the email is about.
Will it add details I did not give?
No. The tool uses only your notes and any details saved in Brand Voice. When an essential detail is missing, such as a price, a date or a name, it inserts a placeholder in square brackets for you to complete before sending.
Can I write my notes in one language and get the email in another?
Yes. The language chosen in the settings decides the language of the whole email, subject line and placeholders included, whatever language your notes are in. Brand, product and people's names stay as you wrote them, so check that greetings and titles suit the recipient.
How long are the emails it writes?
The body is usually about 80 to 200 words, which suits most work emails, and grows only when your notes contain more points. The length setting is treated as a maximum, never as a target, so the text is not padded.
Try it in your workspace
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